Businesses need to be agile to cope with rapid changes to working practices – meeting immediate needs for home workers.
To help businesses migrate employees to remote working, we've put together a list of 5 practical step to help get you and your staff migrate transition to the ‘new workplace’.
1. Set up a healthy and comfortable working environment
- Set yourself up for success in a place where you can focus on the tasks at hand. Set up your home office to work comfortably and safely to avoid work-related injuries such as musculoskeletal disorders. Make sure you have a supportive chair and enough space to work. Also try and make the space pleasant to be in.
- Employers are responsible for creating a safe working environment and providing information and instructions relating to Display Screen Equipment (DSE) for example.
- Use a separate space from your living area if possible so that you can separate your workday from your home life. Being able to physically shut the door on your workspace at the end of the day makes a huge difference.
2. Boost data protection and cybersecurity
- Employees are often a business' first line of defence. Empower your employees with the knowledge and skills needed to protect the business and their own digital life by boosting cyber security and data protection. Make critical compliance topics fun with learning games!
- Employees moving from a trusted office environment to working remotely can pose increased security risks, with many cyber criminals using the coronavirus outbreak as subject matter for their phishing scams.
3. Prioritise wellbeing amongst employees
- Working from home can present mental health challenges. It's important to prioritise employee wellbeing to keep your workforce motivated and productive.
- Increase wellbeing by encouraging your employees to share their top tips, advice and resources such as online yoga, mediation or cooking classes..whatever keeps them motivated!
- Fatigue and stress are the most common problems employees face during challenging times...and that's not just remote workers.
4. Stay connected and keep talking
- Employees need to stay connected now more than ever to avoid loneliness and other mental health issues.
- There range digital tools and platforms such as Microsoft Teams and Skype to help people stay connected. But remember it's often better to talk with colleagues via phone or video services in favour of messaging and emails when working from home.
- As an employer, and manger, it's important to try to stay positive, maintain communication and effectively motivate your team to thrive in difficult times. It's important to use the right language to clearly communicate goals and plans of action in challenging times.
5. Be productive - focus on what you can do rather than what you can't
- Focus on tasks and projects which are still essential to business continuity.
- Giving your team the confidence to continue, even in challenging times when the future is uncertain, is essential.
- Modules that will help managers are Absence Management (LAW accredited) making sure employees get support; First Line Management (LAW accredited) to ensure managers are confident in driving business and managing a team.